kcst logo
02
Examinations, Appeals and Warnings

Examinations

  • All final and mid-term examinations are conducted during the period set aside by the College for this purpose as specified in the announced Examination Schedule. The period for Make-up Examinations is equally announced in advance.
  • In courses where papers or projects rather than a final examination constitute the last evaluation activity, the scheduled final/mid-term exam date will be used as the due date for the project/paper.
  • If a student is absent from a final examination with acceptable justification, he/she will be assigned the score of FA (Fail Absent). If the student does not have a satisfactory excuse for missing the final examination, he/she will be assigned a Fail score. Justifications for absence are handled by the Registrar's office.
  • If the student has an acceptable reason for being absent, and if the instructor has no objection, the student will be given a chance to take a make-up exam during the next Make-up Examinations period. The President must approve every make-up examination.
  • It is the student's responsibility to contact the instructor as soon as possible about the reasons for a missed exam and to provide appropriate documentation to the Registrar's office.
  • Make-up examinations are equivalent to the original examinations in terms of form, content, difficulty, time limits, and scoring and grading standards.
  • If the student fails to take the make-up examination within the approved period, the grade of FA (Fail Absent) will automatically change to Fail.
  • In the unlikely event of an examination being disrupted by unpredictable events, such as a fire alarm or an electrical outage, students will be safely led out of the examination room, and the exam will be cancelled and re-scheduled by the Registrar's office.
  • Examinations shall be effectively invigilated, and the room shall never be left unattended. Whenever feasible, there will be two invigilators per examination room with up 25 students, and an additional invigilator for each additional 25 students. Whenever possible, students will be asked to sit in alternate seats.
  • The instructor is the main invigilator, and at the beginning of the examination he/she will request all bags, handbags, mobile phones, books, notebooks, papers and any other information source to be left in the front of the room. The instructor shall announce at the beginning of the examination that students are expected to remain in the room until they are ready to turn in their examinations.
  • Permission to leave the room while the examination is in progress may be granted by the instructor for a good cause. Only one student may be absent from the examination room at a time.
  • When a student is discovered cheating during an examination, the instructor or invigilator shall collect the student's examination materials immediately, informing the student that College policy requires that the matter be reported to the appropriate College authorities.

Student Conduct in Examinations

  • Students must report to the examination room at least 15 minutes before the scheduled time.
  • After the question paper is distributed, no more students are permitted into the examination room.
  • Students are expected to equip themselves with pen, pencil, ruler, allowed calculator, etc. Borrowing of books, study material, calculators, etc. is strictly prohibited in the examination room.
  • On entering the examination room, each student must collect the answer booklet from the invigilator and take their seats as per the instructions. Answer booklets are not exchangeable.
  • Students must fill the particulars on the cover page of answer booklet before proceeding to attempt any question. The same is the case with every additional booklet used.
  • A student shall not refer to any book, paper or other notes unless it is an open book examination. Except for open-book examinations, all books and study materials shall be left outside the examination venue.
  • The College shall not be held responsible for the loss or theft of any material from within or outside the examination venue. Students are therefore advised to refrain from carrying important belongings to the examination venue.
  • Except for essential communication with the invigilator, a student is not permitted to communicate with anyone else in any way during the examination. Passing or receiving information in any form or peeping into the answer books of others during the examination constitutes 'misconduct' and is subject to immediate disciplinary procedure.
  • A student, who assists or abets the giving or passing of information in any form whatsoever, will be considered as guilty and punishable as the one receiving the information.
  • Students shall stop writing, as soon as the invigilator signals the end of the time allotted for the examination.
  • Students are not allowed to leave the examination venue during the examination, without the express permission of the invigilator.
  • It is the sole responsibility of the student to ensure that his/her answer book is promptly handed over to the invigilator once the examination is over.
  • Any violation of the examination rules shall be considered a serious offence and an act of academic misconduct. In such an event, the student shall be expelled from the examination hall at once, and may be liable for expulsion from the program.

Grade Appeals

  • Grade assignments are presumed to be correct and based on criteria stated in the course syllabus. However, if a student feels that there has been an error or prejudicial or inconsistent evaluation on the part of the evaluator, he/she has the right to appeal.
  • It is the responsibility of the student appealing his/her grade to demonstrate the facts that have motivated the appeal.
  • Only final course grades may be appealed, and only by the student to whom the grade was assigned.
  • A grade appeal must be initiated within two calendar weeks from the date final grades are made available to students, regardless of the
  • student's enrollment status. Failure to begin the process in a timely fashion shall preclude any possibility of subsequent action.
  • If the grade appeal is related to a prerequisite course and concerns a Fail result, the student cannot enroll in the subsequent course(s) in the relevant chain.

Grade Appeal Process

  • Clarification meeting. To start the process the student will ask for a meeting with the faculty member to discuss the disagreement with the final grade assigned for an exam and/or assignment. State that s/he is initiating the formal "Grade Appeal Process." Additionally, explain the grounds for believing the grade to be in error, and provide concrete evidence of the alleged error.
  • Decision from the faculty member. The faculty member may choose to respond at the meeting or at a later time, but a response must be sent within two calendar weeks. Regardless of the outcome, sign the student's completed "Grade Appeal Form" as evidence that the student-instructor meeting has taken place.
  • Start of formal appeal. If a meeting has not been arranged or if the faculty member's response is not satisfactory, or a response is not made within the required time, the student may proceed to an appeal to the President.
  • Meeting of Appeals Committee. Students may appeal to the President by filing a completed and signed Grade Appeal Form, which must be submitted within two calendar weeks from the date of the response from the faculty member subsequent to the meeting referred to above.
  • Decision of Appeals Committee. The Appeals Committee may decide in one of the following ways: (i) grade is increased; (ii) grade stays unchanged; (iii) grade is decreased. The decision of the Appeals Committee is final.
  • Appeals fee. If the student decides to start the formal appeal (step c), he/she has to pay the Appeal fee (as per current list of academic fees).

Warnings

  • Students will get a warning letter whenever their GPA falls below 2.00, in any one semester.
  • Additionally, students will get a warning letter saying that they will not be able to graduate, whenever their overall GPA is below 2.00.
  • Students will receive a warning letter whenever they have missed three exams or three assignment/project deadlines (with or without justification)
Copyright © 2015 KCST. All Rights Reserved
Designed By:Domains4Gulf