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Student Handbook
 

Check the Student Handbook PDF Format 2016/2017

I.    WELCOME LETTER

Dear KCST Fresher,

I am pleased to welcome you to the Kuwait College of Science and Technology (KCST). For the start of this new step in your educational journey, we are making available for you a stimulating environment for teaching, learning and research, in state of the art facilities.

This Guide contains information on the Values of KCST, the Student’s Code of Conduct, and the Rules and Regulations for our programs. The aim of the Handbook is to ensure that all our students are well informed about the College, as well as their rights and responsibilities. 
Please read it carefully and refer to it whenever questions arise. 
I wish you every success in your studies at KCST.

Prof. Khalid Al-Begain, PhD 
President

II.    KCST VALUES 

Our mission at KCST is to provide Science and Technology Education with a socially responsible and entrepreneurial mind. We seeks to empower exceptionally talented students with an ability to discharge life duties with competence, integrity, reputation and responsible leadership, while being committed to establishing itself as a leading research center that promotes ground-breaking scientific and technological innovations that impact the world. 
In order to achieve this mission an environment of trust and mutual respect, as well as a commitment to the pursuit of intellectual and academic excellence is required.
Thus, at KCST we are committed to the following values:

•    Individual accountability for actions taken within the College boundaries
•    Respect and courtesy towards others 
•    Honesty with self and others
•    Equal treatment with respect to ethnic origin, religion, gender, age, disability or nationality
•    Respect for the law and for standards of professional conduct

This list of values holds for all members of the KCST community: students, faculty and administrative staff. 

III.    Student Code of Conduct 

The Student Code of Conduct provides the principles and procedures for ensuring an educational environment conducive to peaceful study. Students have the obligation to behave in an orderly and proper manner and any breach of the Code of Conduct will render a member of the student body liable to disciplinary action. It should be noted that by accepting the admission offer to KCST, the student acknowledges the right of KCST to take disciplinary action, including suspension and expulsion from the College.
The following is a list of behaviors, actions or attitudes that students must not engage in.


(1)    General 

•    Engage in conduct adversely affecting the College community and/or the pursuit of its objectives, whether that conduct occurs on or off College premises.
•    Make false statements or use false documents in any College-related activity.
•    Violate any local law.
•    Use, possess, display, or store any weapon, dangerous instrument, fireworks, bomb-making materials, other explosive materials or chemical on College property or at a College activity or event. 
•    Engage in commercial solicitation or selling merchandise on College property or promoting an event or activity at the College, unless specifically authorized by the College authorities to do so. 
•    A student who engages in attempted misconduct can be disciplined to the same extent as the student who performed any act against the Code of Conduct. 

(2)    Academic Ethics

•    Copy from another student’s exam/test/quiz paper or knowingly allow one’s own test/quiz paper to be copied. 
•    Use materials during an exam/test/quiz that were not clearly authorized by the person responsible for the exam/test/quiz. 
•    Collaborate with another student during an exam/test/quiz without permission. 
•    Knowingly use, buy, sell, offer, transport, or solicit any of the contents of an exam/test/quiz. 
•    Take an exam/test/quiz in place of another student or permit another student to take an exam/ test/quiz in his/her place. 
•    Bribe or attempt to bribe another person to obtain a passing grade or a better grade on an exam/test/quiz or for a course. 
•    Intentionally misstate facts or events on a graded exercise or assignment in a manner that affects the grade. 
•    Engage in plagiarism, which includes presenting the work of another person as one’s own, including information downloaded from the Internet. The use of another person’s words, ideas, or information without proper acknowledgement also constitutes plagiarism. 
•     Obtain from or give to another student unauthorized assistance on any graded course work. 
•    Compromise instructional and exam/test/quiz materials by acquiring, using, or providing to others unauthorized instructional and/or testing/quizzing materials.  

(3)    Disruption, Assault and Related Offenses

•    Engage in disorderly conduct in College premises or College events. Disorderly conduct means intentionally causing disruption to the College community or local community either by means of violent, tumultuous, unreasonably loud or threatening behavior or by obstruction of vehicular or pedestrian traffic.
•    Disrupt any College-related activity, including impeding, interrupting or causing the interruption of any educational, recreational or administrative activity or event. 
•    Disturb the wellbeing of the College by, among other actions, fighting, causing excessive noise, or engaging in indecent or obscene behavior. 
•    Engage in behavior or aiding others to engage in behavior that constitutes a violation of rules, regulations or policies specified by the College or Student Fora.
•    Initiate, cause or contribute to any false warning or false report about fire, explosion, emergency or crime. 
•    Endanger, threaten or cause physical harm to:

-    another person
-    another person’s property
-    another person’s personality
-    College property

(4)    Tobacco, Alcohol and Drug-related 

•    Smoke or chew tobacco in College premises or at any College event. 
•    Consume, transfer, sell, possess or be under the influence of any illegal or unauthorized drug or substance, including alcohol. 
•    Drive on College property or in College-related events or activities while under the influence of alcohol or drugs. 

(5)    College IT Systems (Computers, Networks and Telephones) 

•    Allow another person to use his/her account name, username or password. 
•    Tamper with any features of the College IT system, including hacking, probing, attempting to break into other users’ accounts, obtain or use another person’s account name, username or password, create, use or transmit any type of malicious software. 
•    Alter, disrupt, or reconfigure any College IT system, including the unauthorized introduction or removal of any new hardware, software, network device or telephone system or the unauthorized running of an IT server, whether virtual or physical on any College IT network.
•    Forge email or other electronic information or engage in any other conduct that is inappropriate, such as accessing, downloading, creating, storing, sending or forwarding spam, pranks, pornographic, obscene, harassing, threatening or intimidating messages on a College IT system. 
•    Illegally download copyrighted material or violate any software license agreement or intellectual property rights in any College-related context. 

(6)    Discrimination and Harassment

•    Display discriminatory behavior in relation to another member of the College community on the basis of age, ethnicity, gender, disability, color, national origin, race, religion or sexual orientation. 
•    Engage in sexual harassment against a member of the College community, including, (i) repeated sexual advances, or propositions; (ii) verbal harassment of a sexual nature, including lewd comments and/or sexual jokes or references; and/or (iii) demeaning, insulting, intimidating, or sexually suggestive comments about an individual’s dress or body. 
•    Engage in harassing conduct, including stalking or bullying or any other type of behavior understood by any reasonable person as being unwelcoming or offensive. 
•    Engage in any type of sexual offense, including sexual assault, public sexual indecency, or indecent exposure 

(7)    Property-Related 


•    Misuse, steal, misappropriate, or use or access without permission, property, data, records, equipment or services belonging to the College or to another member of the College community. 
•    Possess property one knows or has reason to believe is stolen or misappropriated. 
•    Damage, destroy or deface property, data, records or equipment belonging to the College, including taking down or defacing College authorized posters, handbills or notices. 
•    Enter or occupy any College building, grounds, vehicles or facilities without proper authorization from the relevant College authority. 
•    Block an entry to or exit from College property or a College event or activity without proper authorization from a College employee to do so. 
•    Litter on College property or at a College activity or event. 
•    Use, distribute, duplicate, modify, or possess any keys or pass cards issued for any building, facility, room, or other College property without proper authorization.

(8)    Conspiracy 

•    Conspiracy is defined as joining with others to engage in conduct prohibited by this Code of Conduct. This includes attempts to establish any unauthorized student committee or union to serve or conduct any illegal acts or protest against the College or College authorities. 
•    A student engages in a conspiracy when he/she (i) agrees with others to engage in a plan or scheme that violates this Code and (ii) undertakes one or more actions in furtherance of the agreement to conspire. 
•    A student who incites others to engage in conduct prohibited by the Code can be disciplined in the same manner as a student who acts alone in the prohibited conduct. 

(9)    Related to the Disciplinary Process itself

•    A student shall not violate the terms of any disciplinary sanction imposed on him/her as a result of a Code of Conduct violation. 
•    A student shall not interfere with any College disciplinary process, concerning a student or an employee, tamper with physical evidence, provide false testimony, request or induce another person to provide false information or withhold relevant information. 

IV.    Disciplinary Action

Students are subject to disciplinary action, which may result in suspension or dismissal when, individually or as members of a group, they violate College policy, rules, or regulations.

(1)    Penalties


On determination that academic misconduct has taken place, the penalty which may be imposed on the student is one or more of the following: 
•    a reduced or zero grade for the assessment item affected by the academic misconduct
•    a fail grade for the course in which academic misconduct occurred
•    suspension for a specified period
•    dismissal from the College

Whenever a student has been found guilty of academic misconduct on more than one occasion and has previously been penalised, the penalty shall normally be dismissal from the College, unless there are mitigating circumstances. 


(2)    Disciplinary Procedure


1. Making a Complaint 


(a)    Cases of alleged academic misconduct can be initiated by any member of faculty or by the Student Affairs’ office.
(b)    If the alleged misconduct occurs in an examination, the Student Affairs’ office will issue a report and submit it to the faculty member concerned
(c)    Cases of alleged misconduct which do not directly involve any one faculty member or which involve more than one faculty member will be dealt with by the Student Affairs’ office
(d)    The faculty member concerned or the Student Affairs’ office will request the student to attend an interview to discuss the alleged misconduct. 
(e)    The Disciplinary Interview shall take place in front of a panel of three persons: the initiator (a faculty member or the Student Affairs’ office) and two other faculty members.
(f)    All available evidence, including witnesses, must be present at the Disciplinary Interview.

(g)    On the basis of the interview, the panel may decide one of the following courses of action : 
•    take no further action, or
•    provide the student with a verbal warning1 together with advice about what is acceptable academic conduct, or
•    make a formal complaint of academic misconduct to the Chair of the Disciplinary Committee by setting out in writing the nature of the alleged misconduct and any evidence available
(h)    The minutes of the Disciplinary Interview must be signed by the three members of the panel and filed with the Student Affairs’ office within two days from the date of the interview.


2. Dealing with a Complaint of Academic Misconduct


(a)    Upon receipt of a complaint of academic misconduct, the Chair of the Disciplinary Committee may seek evidence from other sources. He/she shall advise the student of the complaint, including a description of the outcome of the Disciplinary Interview and a copy of all the evidence relevant to the matter.
(b)    Before determining on any further action, the Chair of the Disciplinary Committee shall provide the student with the opportunity to respond to the complaint of academic misconduct. The response shall be in writing and must be received within 15 days of the notification of the complaint.
(c)    Having considered the complaint of academic misconduct in the light of the evidence and of the student's response, the Chair of the Disciplinary Committee may take one of the following actions:

•    dismiss the complaint 
•    provide the student with a verbal warning together with advice about what is acceptable academic conduct
•    where satisfied that academic misconduct has occurred, the Chair of the Disciplinary Committee may impose a penalty as set out below
•    where further investigation is needed to establish the facts of the case, the Chair may refer the matter to a meeting of the Disciplinary Committee for a formal hearing.
•    In all cases, the student shall be informed in writing of the decision of the Disciplinary Committee, including the reasons for the decision.


3. Formal Hearing 


(a)    The Disciplinary Committee will conduct a formal hearing into an allegation of academic misconduct
(b)    The student will attend the hearing and may make a written submission to the hearing
(c)    If the student declines to attend the hearing (or participate by other means) the hearing shall proceed in the absence of the student.
(d)    Neither the student nor any other person participating in the hearing is entitled to be legally represented.
(e)    Prior to the hearing, the committee shall provide the student with a copy of (or access to) all written materials and other evidence available to the committee. 
(f)    The committee or the student may call witnesses to give evidence or may receive written statements of evidence. The student may pose questions to any witnesses in attendance at the hearing through the Chair of the Committee.
(g)    The student may make submissions to the committee after the evidence of all witnesses has been given. The student's submissions must be in writing. 
(h)    As an outcome of the hearing, the committee may take one of the following actions: 

•    dismiss the complaint of academic misconduct
•    provide the student with a verbal warning together with advice about what is acceptable academic conduct
•    decide that the student is guilty of academic misconduct and impose a penalty as set out below
(i)    Whatever the outcome, the student shall be informed in writing of the decision and of the reasoning behind the Committee’s decision.


(3)    Suspension


(a)    Suspension is a penalty, which is caused by disciplinary action taken by the College against a student.
(b)    A student who is suspended shall not be eligible to attend the College for the upcoming regular semester. 
(c)    Suspended students who have already registered for the upcoming semester will have their course schedule canceled and the fee refunded.
(d)    Suspended students will not be allowed to participate in any KCST campus activities.
(e)    Suspension shall be noted on the student's permanent transcript.
(f)    In case of appeal, a result in favor of the student does not result in removal of the Academic Suspension notation from the student's record, but it does allow the student to be immediately reinstated for the upcoming semester.


(4)    Dismissal


(a)    Dismissal is the most serious penalty, which may or may not be caused by disciplinary action taken by the College against a student.
(b)    Dismissal from the College occurs as a result of:

•    poor academic performance resulting in three consecutive semesters with a GPA of less than 2.00 (disciplinary procedure not required)
•    disciplinary procedure following a first-time serious offense in violation of KCST’s Student Code of Conduct
•    disciplinary procedure after a repeated offense having already been on Suspension once.
(c)    Dismissals on the basis of poor academic performance must be communicated in writing to the student concerned and signed by the Chairman of the Examinations Committee and the President of KCST.
(d)    A student who has been dismissed is ineligible to enroll at KCST again. 


(5)    Appeals


(a)    The student shall be formally notified of the penalty – suspension or dismissal – by a letter from the President of the College.
(b)    In the letter, the student shall be informed of his/her right of appeal and of the procedure to follow in case he/she chooses to appeal. 
(c)    All appeals shall be dealt with by the President, by convening a panel of senior faculty who have not formerly been involved with the case. 
(d)    The panel shall meet, review all the details of the case, make all the necessary interviews, including with the student(s) concerned, and report back to the President within 30 days.
(e)    All appeals shall have a response within 45 days of receipt by the College.

V.    Registration

(1)    Registering for Courses


At the beginning of each semester and for the summer term, each student will formally register for a set of courses consistent with:
•    The semester-wise schedule for his/her program.
•    His/her standing as indicated by credits earned thus far, past performance and interest.
•    List of electives on offer.
•    Advice tendered by his/her advisor.
While the College encourages each student to take a full load of courses as per the semester-wise schedule for the relevant program, the College will permit a student to register for fewer courses. However, a student may not register for more than 21 credits during a regular semester and no more than 10 credits for a summer term.

For students applying for or holding a scholarship from the Private Universities Council (PUC), the minimum number of credits to be registered for is 12.

(2)    Adding or Dropping courses

Subject to advice given by his/her advisor, a student may submit a request in writing to the Student Affairs’ office to add or drop a course. Typically a course may be added within the first week of a semester (or summer term) and a course may be dropped without penalty within the first five weeks of a semester (or two weeks of a summer term).

(3)    Changing programs

Subject to advice given by his/her advisor and the approval of the Dean, a student may submit a request in writing to change his/her Program. The following conditions apply:
•    The GPA should not be less than 2.67. 
•    There should be seats available in the Program the student wishes to transfer to. 
•    The number of credits successfully passed in the enrolled Program must not be less than 24 and not more than 75. 
•    The student has to meet the additional financial burden resulting from the transfer. This means that after the change, the student has to take and pay for those courses in his new Program that he did not take in the earlier semesters

VI.    Attendance 

(1)Time for completion of the degree

(a)    Students are required to complete their degrees within a specified number of years/months. Accordingly, in no case will a student be allowed to continue in the Bachelor Degree programs beyond seven years, including deferment of study and time spent on foundation courses.
(b)    In cases where students are not on track to complete their degrees, they will be given a warning in due course.
(c)    A student may be allowed “deferment” to work in industry, for up to one year in total, provided the work experience is considered to be relevant to the program of study.
(d)    In some exceptional cases, students may be allowed to complete the graduation requirements in less than the nominal duration.

(2) Deferment of study


(a) Deferment can be granted for a minimum of one semester and a maximum of one year. In exceptional circumstances further deferment may be granted, for an additional period of one year.
(b) Separate applications must be made for each deferment period.
(c) In case a student who is on deferment decides not to rejoin the College and if the fees have already been paid for, then the rules for refund will apply with reference to the date of deferment request.
(d) In case the student is paying the fees in installments, the outstanding amount must be paid in full at the date of rejoining.
(e) A student may seek deferment for up to two semesters to work in an industry as an apprentice or intern provided the work experience is considered to be relevant to his/her program of study. A request to this effect must be made to the President, who may grant deferment based on the situation of the student and the relevance of the request to the program. 

(3) Timetabling of classes

(a)    The College operates on a five-day schedule, from Sunday to Thursday. 
(b)    Each semester, the College shall publish its schedule of course offerings for the following semester through its website. 
(c)    The schedule shall provide information on the courses to be offered, the time schedule (time of the day and days of the week) and the respective classrooms or laboratories. 
(d)    Students are responsible for verifying the accuracy of their course schedules on the College’s website throughout the semester in which they are enrolled.
(e)    Courses are valued in credit hours, and normally meet either two or three days a week in sessions of typically fifty minutes. 
(f)    Laboratory, workshop, and specialized courses meet for typically two-hour sessions per week. 
(g)    Class duration and number of sessions per week may differ depending on the nature of the course. Any changes are approved by the President and communicated to the students in advance.

(4) Class attendance

(a)    The College requires regular and timely attendance at all classes. 
(b)    At least 75% attendance is required for the student to be eligible to sit for the final exams.
(c)    Attendance at every class is registered in the student’s individual record, through the most appropriate manual or automated means. 
(d)    Tardiness will be noted by the instructor and repeated tardiness shall result in a warning to be sent to the student by the Student Affairs’ office. If tardiness continues the student may not be eligible to sit for the final exams.
(e)    Students may be excused from class if they have a valid reason (i.e. medical problem, accident, serious family-related issue, etc.). Any documentation justifying absence from class must be submitted in writing to the Student Affairs’ office. If the justification is accepted, the instructor will be notified accordingly. 
(f)    Students should also inform their instructor of any foreseen absence. Making-up of missed classes is allowed at the instructor’s discretion. 
(g)    Students should be aware of the College’s attendance policy. Automated warnings are generated by the Student Information System and the alert is e-mailed to the student’s KCST e-mail with a copy to the instructor. 
(h)    An e-mail from KCST is considered as an official communication and it is incumbent on the student to check his/her KCST e-mail for any warnings and other important announcements. 
(i)    If the instructor feels the reason for a student’s absence is justified or if the student has reported the absence in advance, it is up to the instructor to advise about whether or not attendance warning notices should be sent. 
(j)    Students not allowed to sit in final exams due to excessive absence are not entitled to a refund of fees. 

VII.    Assessment of Students’ Performance

(1)    General

(a)    The College follows a system of assessment based on:
•    Continuous assessment.
•    Internal assessment by College professors.
•    Assessment of students in absolute terms and in relation to the performance of others in the class.
(b)    Continuous assessment refers to the fact that each student is expected to demonstrate his/her learning throughout the semester. To that end, a student will be expected to:
•    Take one mid-term exam and a final exam.
•    Submit “home assignments”.
•    Submit reports on hands-on activity. Each exam, assignment, and report will be evaluated, and the outcome made known to the student. These evaluations will be counted towards the final grade in a course.
(c)    Relative vs. absolute. As far as possible the instructor is expected to consider the performance of all students in his/her course and award grades so as to ensure that the grade assigned to each individual student truly reflects his/her performance vis-à-vis the performance of all other students in the class.

(2)    Evaluation of the Major Project

(a)    For the major project, the student shall undertake research, design or development under advice and supervision of a member of the faculty that runs the program. The results of such a study or development shall be reported in the form of a "thesis" written at the end of the period of study.
(b)    A committee (consisting of the advisor and at least two other members of the faculty) will evaluate the project and thereby award a grade to the student. This evaluation shall be based on:

•    The written thesis.
•    A working demonstration of the system designed or experiment conducted.
•    An oral examination. Further, the committee may conduct an interim evaluation in the middle of the semester as well.
(c)    Where a major project is split over two semesters or more, there will be a progress report on the results of the study or development at the end of each semester and the grade awarded will be based on the final total evaluation carried out at the end of the project. The thesis written at the end of the multi-part major project will contain all results obtained during the entire course of study or development.
(d)    The College will willingly consider a request from students to do his/her major project at an industry or at an R&D establishment provided that:

•    The major project is carried out under the joint advice and supervision by a member of the faculty and a manager from the company or scientist from the establishment.
•    The results of the study can be written up in the form of a thesis and placed in the College library for public access and review.
(e)    The College may offer opportunities for its students to undertake their project or part of it at one of its international partners with the same conditions as in Point (d) and with the prior approval of the President.

(3)    Earning Credits

(a)    A student shall be deemed to have earned the corresponding number of credits once he/she successfully completes a course with a letter grade of “D” or better. A student will be expected to repeat a course if he/she is given a grade of “F” and successfully complete the same course, before he/she can use the credits towards graduation requirements.
(b)    Cumulative earned credits are simply the total number of credits earned by a student in a given semester or summer term or in his/her entire program. One may need to refer to cumulative earned credits in a given category of subjects (such as Social Studies or Mathematics).


(4)    Grading System


(a)    Passing grades are "A," "B," "C," and "D" (marginal pass). The qualities of performance associated with the different grades are also explained below. 
(b)    A student will be given credit only once for any course passed at KCST and counting toward their degree or in the calculation of their GPA. Repeated courses will be marked in order to distinguish them from other courses.
(c)    The grading system is based on the following definitions: 

GP Letter grade Percentage approximation Letter grade description
4.00 A 95-100 Outstanding. An "A" grade reflects outstanding performance in exams, assignments, and projects, as well as attendance and conduct. It represents originality of thought, creativity, and reasoning clearly above the average. 
3.67 A- 90-94  Excellent
3.33 B+ 87-89  Very Good
3.00 B 84-86  Good. A "B" grade represents good achievement, demonstrating an understanding of concepts and a presentation of work with high standards. 
2.67 B- 80-82 
2.30 C+ 77-79 
2.00 C 73-76  Satisfactory. A "C" grade represents satisfactory work, demonstrating a basic comprehension of the material and the basic achievement of the proposed learning outcomes. 
1.67 C- 70-72 
1.33 D+ 66-69 
1.00 D 60-65  A"D" grade represents a marginal pass. 
0.00 F Below 60 An "F" grade represents failing performance
Other descriptions appearing in the transcript
DF Deferment accepted
FC Failure due to lack of class attendance
IM Grade improvement
R Repeat course (due to failure)
S Satisfactory Completion ( for extramural optional courses)

(5)    Failing and Repeating Courses

(a)    A student is considered to have passed a course when he/she has received a GPA of 1 and above, i.e. a letter grade of “A”, “B”, “C” or “D”.
(b)    If a student fails a course, no re-examination is permitted. A failed course must be repeated at the next semester that the course is offered. 
(c)    The maximum number of courses that can be repeated is eight.
(d)    A failed course may not be repeated outside KCST and transferred courses will not replace failed courses at KCST. 
(e)    No course may be taken more than two times. After the second failed attempt, the student will be advised to withdraw from the program. The student may appeal to the President.

(6)    Moderation of Grades

(a)    In order to ensure fairness in the grading, a system of moderation of grades is in place for final exams. A random sample made up of 10% of the papers (or a minimum of 10) from every exam is systematically re-graded by a second grader from the Faculty.
(b)    In special cases, the College may use external experts to support the moderation process. The appointment of such expert must be approved by the President.

(7)    Academic Probation


(a)    Any student with a first semester cumulative GPA less than 2.00 shall receive a warning letter about his/her performance.
(b)    The second consecutive semester of performance with cumulative GPA less than 2.00 shall result in a notice of academic probation with a clear warning on the consequences of continued low performance.
(c)    If, at the end of the semester on probation, the cumulative GPA is above 2.00, the student returns to good standing.
(d)    If the student’s GPA continues to be below 2.00 after the probation semester, he/she will be advised to withdraw from the program. The student will, however, be given an opportunity to petition the President to allow him/her to continue in the program.


(8)    Transcripts


The information included in the transcripts per semester, is as follows:
•    Courses taken, with credits earned, letter grade and numeric grade (0-4)
•    Cumulative GPA and Semester GPA
•    Warning notice of cumulative GPA below 2.00 in the semester (if applicable)
•    Notice of deferment of study in the semester (if applicable)
•    Table with the following letter descriptions: 

A Outstanding DF Deferment accepted
B Good FC Fail due to lack of class attendance
C Satisfactory R Repeat course
D Pass S Satisfactory completion (extramural courses)
F Fail

VIII.    Examinations, Appeals and Warnings

(1)    Examinations


(a)    All final and mid-term examinations are conducted during the period set aside by the College for this purpose as specified in the announced Examination Schedule. The period for Make-up Examinations is similarly announced in advance.
(b)    In courses where papers or projects rather than a final examination constitute the last evaluation activity, the scheduled final/mid-term exam date will be used as the due date for the project/paper.
(c)    If a student is absent from a final examination with acceptable justification, he/she will be assigned the score of FA (Fail Absent). If the student does not have a satisfactory excuse for missing the final examination, he/she will be assigned a Fail score. Justifications for absence are handled by the Student Affairs’ office.
(d)    If the student has an acceptable reason for being absent, and if the instructor has no objection, the student will be given a chance to take a make-up exam during the next Make-up Examinations period. The President must approve every make-up examination.
(e)    It is the student's responsibility to contact the instructor as soon as possible about the reasons for a missed exam and to provide appropriate documentation to the Student Affairs’ office.
(f)    Make-up examinations are equivalent to the original examinations in terms of form, content, difficulty, time limits, and scoring and grading standards.
(g)    If the student fails to take the make-up examination within the approved period, the grade of FA (Fail Absent) will automatically change to Fail.
(h)    In the unlikely event of an examination being disrupted by unpredictable events, such as a fire alarm or an electrical outage, students will be safely led out of the examination room, and the exam will be cancelled and re-scheduled by the Student Affairs’ office.
(i)    Examinations shall be effectively invigilated, and the room shall never be left unattended. Whenever feasible, there will be two invigilators per examination room with up 25 students, and an additional invigilator for each additional 25 students. Whenever possible, students will be asked to sit in alternate seats.
(j)    The instructor is the main invigilator, and at the beginning of the examination he/she will request all bags, handbags, mobile phones, books, notebooks, papers and any other information source to be left in the front of the room.
(k)    The instructor shall announce at the beginning of the examination that students are expected to remain in the room until they are ready to turn in their examinations.
(l)    Permission to leave the room while the examination is in progress may be granted by the instructor for a good cause. Only one student may be absent from the examination room at a time.
(m)    When a student is discovered cheating during an examination, the instructor or invigilator shall collect the student's examination materials immediately, informing the student that College policy requires that the matter be reported to the appropriate College authorities.

(2)    Student Conduct in Examinations


(a)    Students must report to the examination room at least 15 minutes before the scheduled time.
(b)    After the question paper is distributed, no more students are permitted into the examination room. 
(c)    Students are expected to equip themselves with pen, pencil, ruler, allowed calculator, etc. Borrowing of books, study material, calculators, etc. is strictly prohibited in the examination room. 
(d)    On entering the examination room, each student must collect the answer booklet from the invigilator and take their seats as per the instructions. Answer booklets are not exchangeable. 
(e)    Students must fill the particulars on the cover page of answer booklet before proceeding to attempt any question. The same is the case with every additional booklet used. 
(f)    A student shall not refer to any book, paper or other notes unless it is an open book examination. Except for open-book examinations, all books and study materials shall be left outside the examination venue. 
(g)    The College shall not be held responsible for the loss or theft of any material from within or outside the examination venue. Students are therefore advised to refrain from carrying important belongings to the examination venue. 
(h)    Except for essential communication with the invigilator, a student is not permitted to communicate with anyone else in any way during the examination. Passing or receiving information in any form or peeping into the answer books of others during the examination constitutes ‘misconduct’ and is subject to immediate disciplinary procedure. 
(i)    A student, who assists or abets the giving or passing of information in any form whatsoever, will be considered as guilty and punishable as the one receiving the information. 
(j)    Students shall stop writing, as soon as the invigilator signals the end of the time allotted for the examination. 
(k)    Students are not allowed to leave the examination venue during the examination, without the express permission of the invigilator. 
(l)    It is the sole responsibility of the student to ensure that his/her answer book is promptly handed over to the invigilator once the examination is over. 
(m)    Any violation of the examination rules shall be considered a serious offence and an act of academic misconduct. In such an event, the student shall be expelled from the examination hall at once, and may be liable for expulsion from the program. 

(3)    Grade Appeals
(a)    Grade assignments are presumed to be correct and based on criteria stated in the course syllabus. However, if a student feels that there has been an error or prejudicial or inconsistent evaluation on the part of the evaluator, he/she has the right to appeal.
(b)    It is the responsibility of the student appealing his/her grade to demonstrate the facts that have motivated the appeal.
(c)    Only final course grades may be appealed, and only by the student to whom the grade was assigned. 
(d)    A grade appeal must be initiated within two calendar weeks from the date final grades are made available to students, regardless of the student's enrollment status. Failure to begin the process in a timely fashion shall preclude any possibility of subsequent action. 
(e)    If the grade appeal is related to a prerequisite course and concerns a Fail result, the student cannot enroll in the subsequent course(s) in the relevant chain.

(4)    Grade Appeal Process
a)    Clarification meeting. To start the process the student will ask for a meeting with the faculty member to discuss the disagreement with the final grade assigned for an exam and/or assignment. State that s/he is initiating the formal “Grade Appeal Process.” Additionally, explain the grounds for believing the grade to be in error, and provide concrete evidence of the alleged error.
b)    Decision from the faculty member. The faculty member may choose to respond at the meeting or at a later time, but a response must be sent within two calendar weeks. Regardless of the outcome, sign the student’s completed “Grade Appeal Form” as evidence that the student-instructor meeting has taken place.
c)    Start of formal appeal. If a meeting has not been arranged or if the faculty member’s response is not satisfactory, or a response is not made within the required time, the student may proceed to an appeal to the President. 
d)    Meeting of Appeals Committee. Students may appeal to the President by filing a completed and signed Grade Appeal Form, which must be submitted within two calendar weeks from the date of the response from the faculty member subsequent to the meeting referred to above. 
e)    Decision of Appeals Committee. The Appeals Committee may decide in one of the following ways: (i) grade is increased; (ii) grade stays unchanged; (iii) grade is decreased. The decision of the Appeals Committee is final.
f)    Appeals fee. If the student decides to start the formal appeal (step c), he/she has to pay the Appeal fee (as per current list of academic fees).

(5)    Warnings
(a)    Students will get a warning letter whenever their GPA falls below 2.00, in any one semester.
(b)    Additionally, students will get a warning letter saying that they are in danger of not graduating, whenever their overall GPA is below 2.00.
(c)    Students will receive a warning letter whenever they have missed three exams or three assignment/project deadlines (with or without justification).

IX.    Graduation Requirements

(1)    General 


(a)    A student must successfully complete and earn the specified number of credits under each category.
(b)    A student must obtain a minimum Cumulative Grade Point Average of 2.00 calculated on the basis of only those courses that he/she has completed successfully.
(c)    Depending upon the specific program, an eight-week summer internship may be a core or optional requirement. In either case, the College will make every effort to arrange an internship for every student in a suitable organization in Kuwait or in the region.
(d)    Foundation Courses will not be counted towards meeting the graduation requirements.
(e)    Grades from transferred credit will not be considered in the KCST grade point average; however, the credits will be counted toward graduation requirement.
(f)    The requirements for graduation in the Bachelor in Computer Science (CS), Bachelor in Computer Engineering (CE) and Bachelor in Electronic and Communications Engineering (ECE) programs are as follow

Program Total Number of Credits  Credits from Core Courses Credits from Elective Courses 
CS 126 102 24
CE 144 117 27
ECE 144 120 24

(2)    Bachelor in Computer Science (CS) graduation requirement

A student will be awarded the degree of Bachelor in Computer Science if he/she meets the graduation requirements stipulated by the college and successfully completes a minimum of 126 credits as given below.

Category Total Number of Courses Total Core Courses Total Electives 
Basic Science  14 14 0
Mathmatics  18 15 3
Languages  9 9 0
Social Science  12 6 6
Basic Studies  9 6 3
General Engineering 9 9 0
Major discipline ( course only) 43 31 12
Major discipline (project only) 12 12 0
Summer internship ( to be specified) Optional
Total credits 126 102 24

(3)    Bachelor in Computer Engineering (CE) graduation requirement

A student will be awarded the degree of Bachelor in Computer Engineering if he/she meets the graduation requirements stipulated by the college and successfully completes a minimum of 144 credits as given in the table below. 

Category Total Number of Courses Total Core Courses Total Electives 
Basic Science  14 14 0
Mathmatics  18 15 3
Languages  9 9 0
Social Science  12 6 6
Basic Studies  9 6 3
General Engineering 16 16 0
Major discipline ( course only) 46 31 15
Major discipline (project only) 12 12 0
Others ( to be specified) 8 8
Summer internship ( to be specified) Optional
Total credits 144 117 27
 

(4)    Bachelor in Electronic and Communications Engineering (ECE) graduation requirements

A student will be awarded the degree of Bachelor in Electronic and Communications Engineering if he/she meets graduation requirements stipulated by the college and successfully completes a minimum of 144 credits as given below.

Category Total Number of Courses Total Core Courses Total Electives 
Basic Science  14 14 0
Mathmatics  18 15 3
Languages  9 9 0
Social Science  12 6 6
Basic Studies  9 6 3
General Engineering 16 16 0
Major discipline ( course only) 46 34 12
Major discipline (project only) 12 12 0
Others ( to be specified) 8 8
Summer internship ( to be specified) Optional
Total credits 144 120 24
 

(5)    Degree Application

(a)    Once a year the College shall confer degrees to all the students who have fulfilled their respective degree requirements. Degrees might be conferred twice a year, if the number of students so justifies, however the Graduation Ceremony will only be held once a year.
(b)    Applicants for graduation shall submit a completed Application for Graduation at the Student Affairs’ office. 
(c)    After the application has been filed, the Student Affairs’ office shall perform a “degree audit” and inform the student and his/her advisor of any outstanding requirements.
(d)    Students with outstanding requirements have three months after the end of the semester’s last exam to complete any outstanding work. This is the “final degree completion date”.
(e)    Any material received after that date shall cause the degree to be awarded in the subsequent academic year.
(f)    After the “final degree completion date”, the Student Affairs’ office shall produce the list of students who are ready to graduate and prepare the degree certificates. The list will be approved at the meeting of the Academic Council convened for this purpose.
(g)    There shall be no changes in grade(s) after the “final degree completion date”.
(h)    Names of the degree holders shall be spelled as they appear on their passport.
(i)    The graduation ceremony shall take place about six months after the end of the academic year, during the break between the first and the second semester of the subsequent academic year.
(j)    Eligible students shall be notified via e-mail about applying for graduation, the degree audit, cap and gown information, as well as all the relevant ceremony rehearsal information. 

(6)    Degree certification

KCST uses the following sample certificate:

“Kuwait College of Science and Technology, upon the recommendation of its Academic Council hereby confers the degree of Bachelor in PPP (name of program) upon NNN (name of graduating student), who has successfully completed in the academic year ending DDD (date) all the requirements prescribed by the Academic Council with a Cumulative Grade Point Average of NNN (CGPA) on a scale of 4.0. This degree is conferred on DDD (date) under the seal of Kuwait College of Science and Technology in the State of Kuwait”.

Signature, NNN (Name of Registrar)
Signature, NNN (Name of Chairman of Academic Council)
Signature, NNN (Name of Chairman of Board of Trustees)


Seal of Kuwait College of Science and Tech

  

X.    Fees and Other Charges

The following are the fees and other charges for the academic year 2016-17. For payments made with a credit card there will be an additional charge to take into account the bank’s commission.
All tuition fees and other charges are subject to annual review by the management of KCST.

Description of the Fee or Charge Amount
(a)    Tuition fees KD 175 per credit
(b)    Foundation courses (English, Math, Physics and Introduction to IT). Each course lasting one semester is offered at two levels: Basic and Advanced KD 600 per course per semester
(c)    Application fee (non-refundable) KD 50
(d)    Registration fee (includes student activities, use of Library Databases, including e-books, use of the technology available in the Computer Labs and use of campus sports facilities) KD 120 per semester
(e)    Course handouts KD 5 per booklet
(f)    Lost Student Card KD 5 per card
(g)    Late registration fee KD 10 per course
(h)    Fee for changing Program KD 30
(i)    Transfer credit administration fee KD 75
(j)    Grade appeals (each appeal) KD 30
​(k)    Repeat courses and dropped courses KD 175 per credit
(l)    Make-up exam (repeating a missed exam) or grade improvement exam KD 30 per exam
(m)    Deferment of study per application (subject to approval) KD 250
(n)    Official transcript KD 3
(o)    To Whom It May Concern Letters (TWIMC) KD 3 per letter
(p)    Personal locker KD 25 per year
(q)    Personal locker key deposit KD 5
(r)    Lost key for personal locker KD 5

Important Notes


(i)    During the student’s stay at KCST, fees and other student charges may change at any time. Therefore, every student should check his/her emails on a regular basis, as well as KCST website in order to be aware of changes in fees and other relevant financial information.
(ii)    Students are responsible for the cost of their textbooks and other course materials.
(iii)    All student fees and charges for the semester are paid in full on the day of registration. 
(iv)    If a student decides to participate in the Deferred Payment Scheme, he/she pays 50% of the fees upon completion of his/her registration and the remaining 50% in three instalments to be paid in the three months following the month of registration. Each payment is due on the last day of each month, with no exceptions. There is a service charge of KD 10 added to each instalment. This provision applies only to the Fall and Spring semesters.
(v)    In the Summer term, the Deferred Payment Scheme is to be applied as follows: 50% of the fees are paid upon completion of the student’s registration and the remaining 50% within the next 35 calendar days.
(vi)    Any student who fails to meet his/her financial obligations to KCST, including on-time payment of his/her respective payment plan will be placed on Hold. This means that the student is prevented from having access to his/her Student Portal, collecting his/her transcripts and registering for future courses.
(vii)    When registering for the first time with KCST, a legally binding Student Enrolment Agreement is signed by the student. This contract contains the conditions for the refund of tuition fees.
(viii)    In case of students being sponsored by public or private institutions, a Student Sponsorship Agreement must be signed institution before registration can take place.

XI.    Student Enrolment Agreement

Student Name: _______________________________________________________


Civil ID Number: _______________________   Mobile Number: _______________


Program:

 Foundation Program, leading to ___________ (enter initials of the degree program you have been accepted for)
 Bachelor in Computer Science (CS)
 Bachelor in Computer Engineering (CE)
 Bachelor in Electronic and Communication Engineering (ECE)

Date of Acceptance Letter __________________

                                              **********

Kuwait College of Science and Technology (KCST) agrees to provide education services to the above mentioned student during the time that he/she is registered with the College and in accordance with the terms specified in the Catalog, Student Handbook and other policy documents.
The Student agrees to abide by the following terms and conditions:

1.    KCST Policy on Student Evaluation
Progress from the Foundation Program to the Degree Programs or within the Degree Programs depends entirely on KCST’s policies on student evaluation and pass/fail criteria. Students who do not meet such criteria will not be able to progress and, after due procedure, will be excluded from the relevant Program.

2.    Payment Scheme
Tuition and other fees are to be paid by the Student in accordance with the payment scheme given to her/him at the time of registration. 

3.    Refund and Cancellation (excluding PUC and other scholarship students)
Should the Student’s enrollment be terminated or should she/he withdraw from the College, whether voluntarily or by dismissal, any refunds will be made according to the following rules.
3.1    Tuition Refund (applicable to the Fall and Spring semesters only)
•    If withdrawal happens after tuition has been paid, but prior to the first day of classes 100% of tuition will be refunded.
•    If withdrawal happens up to the end of the second week of classes (10 working days) 75% of tuition will be refunded.
•    If withdrawal happens up to the end of the fifth week of classes (25 working days) 50% of tuition will be refunded.
•    No refund will be made after the fifth week of the semester

3.2    Tuition Refund (applicable to the Summer term only)
•    If withdrawal happens after tuition has been paid, but prior to the first day of classes 100% of tuition will be refunded.
•    If withdrawal happens up to the end of the second week of classes (10 working days) 50% of tuition will be refunded.
•    No refund will be made after the second week of the Summer term

3.3    Cancellation of courses
If a course or elective is cancelled by the College due to unavoidable circumstances and no replacement is duly specified, the fee for that particular course will be refunded.
3.4    Time required to process refunds 
A minimum of four weeks is required to process any refunds.

4.    Acknowledgments
The Student hereby acknowledges:
(i)    That, as part of this enrollment agreement, she/he has received the KCST’s Student Handbook, containing information about the rules that the student must abide by while registered at the College. 
(ii)    That she/he has carefully read and received an exact copy of this enrollment agreement.
(iii)    That any changes in this agreement must be made in writing and shall not be binding on either the student or the College unless such changes have been approved in writing by the authorized KCST official and by the student or the student’s parent or guardian. 
(iv)    That the terms of this agreement cannot be subject to amendment or modification by oral agreement, under any circumstance. 
(v)    That the college may terminate her/his enrollment if she/he fails to comply with attendance, academic, and financial requirements of the College or if she/he fails to abide by the established standards of conduct as outlined in the Student’s Guide. 
(vi)    That while enrolled at the College, it is her/his responsibility to maintain satisfactory academic progress and that her/his financial obligations to KCST must be fulfilled in full before a certificate or credential can be awarded.
(vii)    That KCST does not guarantee the transferability of credits to another college or university. As a general rule, credits or coursework are not usually transferable, however any decision on the comparability, appropriateness and applicability of credits depends entirely on the criteria of the receiving institution.
(viii)    That KCST does not guarantee job placement to graduates upon program completion.
(ix)    That complaints will be resolved by direct negotiation with KCST in accordance to its written discipline and grievance policy.

_____________________________        _______________
          Student’s Signature                      Date

_____________________________    _______________

 KCST President's Signature                   Date     

XII.     Rules for the Use of the Library

(1)    Introduction
The Library at KCST is the hub of all academic activities, offering collaborative learning spaces, audio visual rooms with presentation facilities and study carrels for serious learning, in addition to a wide variety of teaching and learning resources. It also makes provisions for specially-abled learners.

(2)    Entitlements of Library Members
(a)    All students, staff and faculty of the College are entitled to have membership of the Library, upon completion of the Membership Form.
(b)    All Members are entitled to borrow books and other documents from the Library as well as avail themselves of other library services. Reference material is to be used inside the Library only.
(c)     Library Members may recommend purchase of books and other documents and resources in the Library through their respective Academic Advisors.
(d)    Library Members are entitled to use physical and computing infrastructure available in the Library, and to book discussion Rooms and Conference facilities in advance.

(3)    Library Services
The Library provides the following services to its users using both conventional and IT-enabled means:
(a)    Circulation: This includes issuing and returning of print documents, reminders, reservation of documents, overdue charges, membership, etc. 
(b)    On-line Public Access Catalogue (OPAC): OPAC is one of module of the integrated automation system used by the Library. 
(c)    Inter-Library Loans (ILL) / Document delivery: These services are provided with cooperation of other libraries in Kuwait and abroad. Commercial vendors may also be engaged for electronic document delivery services. 
(d)    Reference Service: A service provided using print as well as web-based electronic resources. 
(e)    Bibliographic / Full-text Database Search: The Library provides access to relevant bibliographic and full-text databases from commercial publishers, open access resources, learned scholarly societies and university presses.
(f)    User Orientation Programs: A service provided for familiarization of users and optimization of their information-seeking capabilities.
(g)    Alerts: A service linked to the alerts provided by most publishers and facilitated by the Library for interested Users. 
(h)    Access to e-resources: A subscription-based service both within the campus as well as off campus. 
(i)    Library Web Site and Subject Gateway: Th
e Library web site as integrated interface to all library services and as gateway to other e-resources.

(4)    Terms and Conditions of Library Use

(a)    Student must always carry their Membership Card when making use of the Library facility, especially when borrowing books at the Circulation Counter.

(b)    All library resources must be borrowed before leaving the Library. Un-borrowed items taken beyond the Electronic Gate of the Library would be considered as stolen. Offenders are liable for suspension and stern disciplinary action;
(c)    The Library can recall any issued book even before the due date in case of urgency.
(d)    Users shall not write upon, damage or mark any book belonging to the Library.
(e)    A User causing any damage to books or any other property belonging to the Library, shall be required to pay the penalty imposed upon him / her by the College authorities.
(f)    Students should check the books before borrowing to ensure that these are not damaged. If a book is found to be damaged or certain pages are missing, the borrower should get this statement recorded on the book, otherwise he / she shall be held responsible for the damage, discovered at the time of returning the books.
(g)    The Security Guard at the Library gate will check personal belongings, in order to ensure that no un-borrowed items are being taken. Library books issued to Members will also be checked.
(h)    Personal book(s) may be allowed inside the Library once permission is obtained from the Library Manager.
(i)    Talking on mobile phone in Library premises is prohibited.
(j)    Smoking in the Library is not allowed.
(k)    Membership privileges can be suspended on account of misbehavior involving Library staff or other Library Users.

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